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Administrative Assistant to Executive Vice President & Programs

This position manages, anticipates, and provides essential administrative and operational support to the Executive Vice President and Programs Department, helping ensure that campus systems, schedules, records, compliance requirements, and program processes are organized, accurate and functioning effectively.

Email resume to hollycox@hendrickhome.org

  • Manage and anticipate any daily administrative or support needs of Executive Vice President to include preparation for meetings, providing meeting minutes, managing calendars, and communicating campus needs that arise

  • Screen and assist with incoming calls, emails, and other forms of communication for programs.

  • Manage, ensure, and maintain records for all state licensing guidelines and compliance: to include managing and scheduling all staff trainings per licensing guidelines, all inspections: fire and health inspections/drills, gas pressure test, children’s trip reports, etc.

  • Maintain and update Licensing Provider Portal as needed to include applying and maintaining background checks for all staff, visitors, volunteers, etc. along with any needs required by licensing

  • Responsible for all campus scheduling, this includes coordination of childcare staff rotations and emergencies, clinical on call, and holiday flex scheduling

  • Compile and maintain Campus census and statistical reports

  • Coordinate the Executive Vice President’s and program teams professional travel and conference commitments, including conference registration, travel arrangements and accommodations, scheduling, and other related logistical needs

  • Maintain records necessary for Medicaid benefits for HHC children. This includes applications, reviews, notice of changes, card distribution, and notices to end or change coverage.

  • Initializing applications for aftercare to obtain health, dental and auto insurances. Requesting payment of these services once established and approved.

  • Maintain and schedule routine physical and dental appointments for children per state licensing guidelines.

  • Reconcile annual charges and fill out social security reports on children. Verify social security funds received quarterly.

  • Log and reconcile allowances on items such as: clothing, cosmetics, gifts.

  • Serve as liaison with AISD for annual TEA report and children’s tutor program, along with annual report for the food service program for lunches.

  • Serve as liaison with software developer to update software as needed.

  • Maintain all clinical files for programs to include: preparing initial digital file, inputting intake and preliminary Plans of Service for new admissions, and maintaining, scheduling, and assisting with Plans of Service thereafter

  • Complete monthly file audits to ensure and maintain compliance

  • Maintain requests for and reconciliation of any monthly allowances for basic care and after care programs

  • Work with families and staff to coordinate visitation and any needs that arise

  • Anything else deemed necessary by the Executive Vice President and/or President/CEO.

  • High school diploma or equivalent required.
  • Must be at least 18 years of age.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to work independently and as part of a team.
  • Ability to maintain confidentiality and exercise appropriate judgment.
  • Dependable attendance and ability to maintain assigned work schedule.
  • Basic computer skills appropriate to the position.
  • Ability to successfully complete any required background checks, training, or other employment requirements.
  • Must possess a valid driver’s license and acceptable driving record.
  • Previous experience related to the position preferred, but not required.
  • Full-time Salaried Position
  • Medical, Dental, Vision, Group Life Insurance, Long Term Disability, and 401(k) with company contribution.

Basic Care Program Home Care Couple

Hendrick Home for Children is accepting applications for our Basic Care program. The Home raises children, ages 5 to 18, in a safe and loving Christian environment. The children are reared in an atmosphere of spiritual, physical, emotional and intellectual growth. Children at HHC enjoy participating in all academic and extracurricular activities of their public schools.

The right couple will identify with our core values of Family, Spiritual Development, Education, Mutual Respect, Dignity, Compassion, and Responsibility.

Email resume to dalycefennegan@hendrickhome.org
  • A Positive Role Model for all our children
  • Care and Supervision for residents in the assigned cottage
  • Responsibilities of a Parent to include the provision of Material, Physical, Spiritual, Emotional, and Disciplinary Needs
  • Meal Preparation and Menu Documentation
  • Transportation for children, including but not limited to, to and from school and medical appointments
  • Administration & Documentation of Medications
  • Ability to follow schedules and participate in related planning
  • High School Diploma or GED
  • Valid Driver’s License w/excellent driving record
  • Ability to care for up to 8 children
  • Must possess and exhibit behavior that demonstrates cultural diversity and sensitivity
  • License in childcare preferred
  • $70,000+/Couple
  • Rent-free private 2-bedroom apartment, meals and utilities (including cable)
  • Medical, Dental, Vision, Group Life Insurance, Long Term Disability, and 401(k) with company contribution.
  • Hendrick Home offers flexible schedules, including one week on and one week off.